Event Accessibility Readiness Check™
A pre-event scan to confirm pathways, signage, communication, vendor alignment, and known access needs before attendees arrive.
Free event accessibility and planning tools
Practical resources for events and meetings that should not make people fight the room.
Use the 31 Tiny Access Moves below right now. Join the Rolling With Keke™ Resource Library for downloadable tools that help teams catch access gaps, pacing issues, vendor risk, and planning pressure before the scramble starts.
What is inside the launch library
These tools are designed for event leaders, program teams, facilitators, and operations folks who want accessibility and planning clarity included before the last-minute scramble begins. Each launch resource is available after signup as a PDF download and an accessible text version.
Accessibility Warm-Up for Meetings™
A pre-meeting check to make sure pacing, materials, technology, participation options, and follow-up support everyone in the room.
Event Pacing Check™
A quick review of whether your event day has enough breathing room for transitions, mobility needs, speaker flow, AV resets, and human capacity.
10-Minute Run-of-Show Sanity Check™
A calm pass through timing, ownership, communication, logistics, accessibility, and flow before event-day gaps become emergencies.
Speaker Accessibility Prep Guide™
A speaker-facing guide for slides, microphones, pacing, visual descriptions, session structure, and room awareness.
Vendor Red Flags™ — Corporate Edition
A fast scan for vendor patterns that can threaten budgets, timelines, accessibility, team capacity, and leadership confidence.
Deeper support
Need a deeper accessibility or event pressure review?
The Accessibility Assumptions Audit™ is used inside deeper Rolling With Keke™ strategy work to surface access risks before venues, platforms, contracts, timelines, and responsibilities get locked.
If your team is already feeling pressure around access, attendee experience, room flow, vendor assumptions, or unclear ownership, use the free tools as a starting point and move to a Pressure Review™ when the issue needs a senior operational read.
Open the resource library
Enter your email once and you will be taken directly to the Rolling With Keke™ Resource Library. Resource access does not require you to subscribe to ongoing updates.
Permanent resource
31 Days of Tiny Access Moves
Accessibility can begin with one clear move: a readable link, a longer break, an unlocked entrance, or one named person responsible for follow-through.
Use these 31 moves to build access into communication, rooms, schedules, technology, staffing, and decision-making before attendees arrive.
The series ended. The practice did not.
Open one section at a time, or use the controls to expand or collapse all sections.
Communication and digital access 7 moves
Day 1
Use CamelCase hashtags.
Capitalize each word so screen readers do not have to fight for their life.
Why it matters: Screen readers can separate the words more clearly when each word starts with a capital letter.
Tiny fix. Big dignity-through-clarity energy.
Day 2
Add image descriptions.
If your image carries meaning, describe it. Do not make people guess what the picture said.
Why it matters: Blind and low-vision folks, screen reader users, and anyone with images turned off still deserve the full message.
Tiny fix. Big “everybody gets the whole message” energy.
Day 3
Stop saying “special needs.”
Say access needs, accommodation requests, support needs, or accessibility needs.
Why it matters: Nobody’s body is a side quest. Clear language helps people name what they need without apologizing for existing.
Tiny fix. Big dignity energy.
Day 4
Use the microphone.
Even if you project. Even if you are loud. Even if you did theater in high school. Use the mic.
Why it matters: Clear audio supports Deaf and hard-of-hearing folks, assistive listening devices, captioners, interpreters, neurodivergent attendees, and people who process speech better when the sound is clean.
Tiny fix. Big “the mic is not about your ego” energy.
Day 5
Caption your videos.
If your video has spoken words, it needs captions. Not later. Not “when we have time.”
Why it matters: Captions support Deaf and hard-of-hearing folks, neurodivergent folks, people with auditory processing differences, people watching on mute, and people in noisy spaces.
Tiny fix. Big “let the words be seen” energy.
Day 6
Share the direct link with the QR code.
QR codes are helpful. They are not the only door. Put the actual link somewhere people can read it, type it, or tap it directly.
Why it matters: QR codes require a phone camera, enough light, a steady hand, and a device that cooperates. Not every attendee has all of those at once.
Tiny fix. Big “the link should be readable by humans” energy.
Day 7
Make links descriptive.
Write “Register for the July panel,” not “click here.”
Why it matters: Screen readers navigate by links. Descriptive text also helps anyone scanning a page for a specific action.
Tiny fix. Big “the link should say where it goes” energy.
Food, timing, rooms, and routes 9 moves
Day 8
Label the food.
Name allergens, ingredients, and dietary categories. A buffet table with no labels is not neutral. It is inaccessible.
Why it matters: Clear labels support people with food allergies, intolerances, religious dietary practices, medication interactions, and anyone who needs to make a safe choice privately.
Tiny fix. Big “mystery buffet is not hospitality” energy.
Day 9
Build longer breaks.
A five-minute break is not a break for everybody.
Why it matters: People may need time to move, reset, eat, medicate, use the restroom, lactate, pray, care for a service animal, or manage pain and blood sugar.
Tiny fix. Big “the schedule should not be a sprint” energy.
Day 10
Confirm the accessible entrance.
Do not just ask whether it exists. Ask whether it is unlocked, signed, staffed, and actually usable.
Why it matters: Mobility access is not real if someone has to circle the building, bang on a door, text a stranger, or wait outside hoping somebody notices.
Tiny fix. Big “the accessible entrance is not a scavenger hunt” energy.
Day 11
Check the restroom route.
An accessible restroom nearby sounds great. Now walk, roll, or route-check the path to it.
Why it matters: Distance, crowding, heavy doors, tight turns, carpet, elevators, poor signage, and blocked pathways can turn “technically available” into “functionally inaccessible.”
Tiny fix. Big “nearby according to whom?” energy.
Day 12
Offer seating choice.
Accessible seating should not mean “back corner with a view of everybody’s shoulders.” People need options.
Why it matters: Disabled attendees may need front seating, aisle seating, companion seating, mobility-device space, proximity to exits, low-stimulation areas, or clear sightlines.
Tiny fix. Big “separation is not accommodation” energy.
Day 13
Keep aisles clear.
Bags count. Chairs count. Cords count. Sponsor signs count. “Just for a minute” clutter counts too.
Why it matters: Clear pathways support wheelchair and scooter users, blind and low-vision attendees, cane and walker users, service-animal teams, and anyone who needs stable movement space.
Tiny fix. Big “the aisle is not storage” energy.
Day 14
Watch your color contrast.
Cute colors do not matter if people cannot read the words. Check the flyer, deck, sign, and graphic before publishing.
Why it matters: Strong contrast supports low-vision and colorblind attendees, people with migraines, neurodivergent folks, tired eyes, and anyone reading from the back of the room.
Tiny fix. Big “legible beats pretty every time” energy.
Day 15
Use readable fonts.
Tiny fancy script is not giving luxury. It is giving eye exam.
Why it matters: Readable fonts support people with dyslexia, low vision, cognitive disabilities, brain fog, fatigue, and anyone processing information quickly.
Tiny fix. Big “the font should not be fighting the message” energy.
Day 16
Do not use color alone.
If green means yes and red means no, add words or symbols too. Color needs backup.
Why it matters: Color-only instructions can exclude colorblind and low-vision attendees, screen-reader users, and people viewing materials in poor lighting or grayscale.
Tiny fix. Big “color needs a backup singer” energy.
Materials, sensory access, and participation 6 moves
Day 17
Share materials before the session.
Send slides, handouts, or reading materials in advance whenever possible.
Why it matters: Some people need time to enlarge text, use screen-reading software, process information at their own pace, or prepare without listening, taking notes, managing pain, and keeping up all at once.
Tiny fix. Big “let folks prepare before you put them on the spot” energy.
Day 18
Do not move someone’s mobility device without permission.
A wheelchair, scooter, cane, or walker is not furniture.
Why it matters: Mobility devices are part of how people move safely and independently. Moving one can leave someone stranded, unstable, or unable to reach it.
Tiny fix. Big “keep your hands off people’s freedom” energy.
Day 19
Let the slide do one job.
The slide is not the script, handout, storage closet, and backup brain all at once.
Why it matters: Dense slides can shut people out while they are also listening, processing, taking notes, managing fatigue, or following a screen reader.
Tiny fix. Big “PowerPoint is not where every unfinished thought comes to live” energy.
Day 20
Create a quiet space.
Tell people where it is before they need it. Do not hide it like a secret level in a video game.
Why it matters: Quiet spaces support sensory regulation, migraines, anxiety, chronic pain, fatigue, and anybody who needs a minute before returning to the program.
Tiny fix. Big “rest is part of participation” energy.
Day 21
Tell people what access is available before they ask.
Put it on the event page, in the confirmation email, and onsite.
Why it matters: People should not have to disclose private information just to learn whether captions, accessible seating, quiet space, food labels, or step-free routes exist.
Tiny fix. Big “do not make access a secret menu” energy.
Day 22
Put access instructions in more than one place.
Include them in the confirmation email, event page, app, onsite signage, and staff briefing.
Why it matters: People should not lose access to important information because they missed one email or cannot use one platform.
Tiny fix. Big “one message is not a communication plan” energy.
Ownership, staffing, and event operations 7 moves
Day 23
Assign an access owner.
Not “the team.” A person. With a name. Who knows what they own.
Why it matters: If everybody owns access, nobody owns the follow-through. And the spreadsheet is not in charge, beloved.
Tiny fix. Big “somebody has to own the follow-through” energy.
Day 24
Brief your staff.
Tell them who can solve access issues, move furniture, answer questions, and escalate quickly. Do it before attendees arrive.
Why it matters: When staff do not know what to do, the attendee ends up managing their own access onsite.
Tiny fix. Big “do not outsource access to the guest” energy.
Day 25
Check stage access.
Stand where the speaker will enter and follow the actual route to the stage.
Why it matters: Disabled speakers deserve the same dignity, visibility, professional setup, and room authority as everybody else.
Tiny fix. Big “access is not only for the audience” energy.
Day 26
Offer more than one way to ask a question.
Use a microphone, chat, written question cards, or a moderated digital form.
Why it matters: Not everybody can stand, move quickly, speak into a microphone, or process a question fast enough to join the line.
Tiny fix. Big “participation should not require winning the microphone race” energy.
Day 27
Plan for sensory load.
Sound, light, scent, crowding, and temperature are access issues. The room has conditions. Those conditions affect bodies.
Why it matters: Sensory environments affect neurodivergent people, people with migraines, anxiety, PTSD, asthma, chronic illness, and pain conditions.
Tiny fix. Big “the room has a nervous system too” energy.
Day 28
Include access in the run of show.
Captions. Interpreters. Seating. Food labels. Quiet rooms. Emergency procedures. Staff roles.
Why it matters: Access cannot live in somebody’s memory and a prayer. The team needs to see it, own it, and follow it.
Tiny fix. Big “put it where the team can see it” energy.
Day 29
Name what will happen in the chat.
Tell attendees whether links, questions, technical help, and key updates will be shared there.
Why it matters: People cannot rely on the chat as an access tool when nobody knows whether the team is monitoring or using it consistently.
Tiny fix. Big “the chat needs an assignment too” energy.
Debriefing and standard practice 2 moves
Day 30
Add access to the debrief.
Ask what worked, what failed, what was missing, and what needs to change next time.
Why it matters: If nobody reviews the gaps, the same barriers get invited back like VIP guests.
Tiny fix. Big “stop rebooking the same problem” energy.
Day 31
Add accessibility to the standard planning checklist.
Do not wait for someone to disclose before reviewing routes, communication, seating, timing, transportation, technology, and emergency procedures.
Why it matters: Disabled people are attendees, speakers, sponsors, vendors, staff, leaders, and the people running the whole thing. Access should already be present in the structure receiving us.
Tiny fix. Big “we were never an edge case” energy.
A note about these tools
These resources are designed for awareness, planning, and early accessibility conversations. They do not replace legal guidance, formal compliance review, or specialized accessibility consulting.
The goal is not perfection. The goal is to stop treating access, pacing, and event pressure like last-minute scrambles and start treating them like part of the plan.